PAYMENTS & REFUNDS: A non-refundable deposit of 50% is due by November 15th to hold your spot. Final payments are due the first day of on-snow training. No refunds will be given except in the case of injury. Refund will be given upon receipt of doctor’s advisory. All refunds are subject to a $100 administrative fee.
REFUND POLICY: Refunds are made at the sole discretion of the SPAC Board of Directors. While consideration will be made to special or unique situations that arise, refunds are given only for serious illness or injury to the athlete that will inhibit their ability to participate in the program for a substantial portion of the remainder of the scheduled season. Requests for refunds based on illness or injury may, at the Board of Directors’ discretion, require a note of explanation from the athletes doctor.
In the event the Board of Directors approves a refund, the Amount of refund shall be calculated on the basis of the stated program fee paid by the athlete divided by the total calendar days scheduled. The refund amount will be determined by the number of program calendar days remaining in the season upon written notification to the SPAC Board of Directors ( firstname.lastname@example.org), less a non-refundable $100 administration and processing fee. Requests prior to the first scheduled day of training are not subject to the processing fee.
Fees owed SPAC for athlete race related travel, lodging, coaches fees are not eligible for refund as the services will have been provided prior to notification to SPAC Board of Directors.
Refunds for camps, race entry fees, lodging, food & transportation where the fees have been paid in advance through SPAC and the athlete has notified the SPAC Board of Directors prior to the event or departure date shall be eligible for full refund minus any cancellation fees that may be applied by the hosting service provider or organization. In cases such as this the athlete is responsible for contacting these service providers.
Requests for refunds based on a limited amount of available terrain open at Stevens Pass or other approved training venues shall not be considered. In such situations, the SPAC Board of Directors has the sole discretion with regard to any level of refund or other compensation to athletes on the basis of the stated program fee paid.
BALANCES OWING: By registering, the account holder accepts that SPAC will automatically bill the method of payment selected when registering (e-check or credit card) in the amount of the balance due on December 1st. Fees incurred during the season for which there is an unpaid balance, will automatically be charged to the account payment method on file, on the last day of each month.
PARENT VOLUNTEERING: SPAC staffs up to 7 races per season at Stevens Pass. Parent participation is essential so that SPAC continues to put on excellent races and draw high participation from PNSA clubs. While SPAC is a very strong partner with Stevens Pass Ski Area, it is a non-profit club, independent from the ski area. Tuition, fundraisers, race fees and donations fund SPAC. Therefore, a successful SPAC program requires a strong parent commitment and each SPAC family is expected to volunteer at the levels shown in the Volunteer Policy http://preview.spacracing.com/index.php/volunteers/spac-volunteer-policy. If you prefer not to volunteer at at the minimum levels, the buyout amount will be added to the cost of each enrolled athlete’s tuition at the conclusion of the seasonr. If you prefer to opt out at the beginning of the season, the buyout can be paid at the time of registration.
CANCELLATION POLICY: Cancelled sessions will be rescheduled as possible. Schedule changes will be communicated weekly via email. In the event we are unable to train at Stevens Pass for lack of snow, training may be moved to other ski areas. Additional expenses associated with travel to other ski areas for training (i.e. lift tickets, lodging, and gas) is the responsibility of each athlete. Sessions may be rescheduled on snow or as dryland training. Training will be cancelled only in the case of ski area closure. Check the ski area website for closure information. Stevenspass.com
MAKE-UPS: Athletes participating in the short-season, 1 day or 2 day, or 3 day long-season programs may add additional training days for days missed by attending on another day that week or extending into the long season for short season athletes. There is no opportunity for fulltime, program participants to make-up for missed time.
HELMETS, MOUTH GUARDS & BACK PROTECTORS: All racers are required to wear a helmet during SPAC inter-squad races, race and free ski training, while racing at races, and anytime they are skiing with a coach. Mouth guards are required anytime athletes are running gates, training or racing. Back protectors are required for all SPEED; training and races.
ATTENDANCE AT RACES: Athletes may participate in the sanctioned SPAC race schedule ONLY. Attendance at races independently; outside that schedule without a SPAC coach in attendance, is unacceptable. Exceptions are Western Region, National and International competitions with prior knowledge of the Head Coach.
Mighty Mite Races included in the program are: Apple Cup, Loup Loup, Wild Katz, April’s Answer/Small Fry
JUNIOR Participation at up to 8 select races is included in the program. Junior athletes will each have an individualized race plan. Not all athletes will attend all races.
Attendance at Sun Cup and Buddy Werner Championships and races other than “select” races requires additional fees the additional fee applies to both training days and race days.
ACCEPTANCE CRITERIA (INTRO, MIGHTY MITES, JUNIORS):All participants will be evaluated and must be able to demonstrate sufficient skill as determined by the SPAC coaches, to be able to participate. At a minimum, athletes must be able to meet the following criteria;
- Must be capable of skiing all major runs at Stevens Pass in most conditions while maintaining an “open-parallel” skill level.
- Must be able to load and ride ALL chairlifts, independently.
- Must be capable of finding their way around the mountain independently.
- Must be able to manage all gear (hats, helmets, gloves, bindings, etc.) independently.
- Must be physically and emotionally strong enough to gather their own equipment after a fall and to get their equipment back on in a reasonable amount of time, unassisted.
- Must be mature enough to separate from parents without anxiety.
- Must follow all safety rules and stay with their group AT ALL TIMES.
- Must show respectful behavior toward coaches and other athletes. Athletes determined to be unable to meet the previous criteria in the first-day evaluation, will not be accepted as members of SPAC and will receive a full refund.
ATHLETE CONDUCT: As ski racers in a high-profile environment, the image a racer promotes can have a profound impact on SPAC, both positively and negatively. We encourage and expect SPAC racers to exhibit exemplary courtesy and proper skiing etiquette at all times; whether on the slopes or in the lodges. Our goal is a safe & FUN environment…
- Race training will be held in designated areas only.
- Racers are responsible to follow ski area rules & regulations at all times.
- Racers may ski only on SPAC designated courses.
- Racers may only enter courses from the top, never under the tape/rope boundaries.
- If you fall and are not hurt, quickly move away from the race/training area.
- No sunglasses during race training.
The following are some infractions that may result in immediate suspension or expulsion from the ski area and/or SPAC, with no refund…
- Possession, sale or consumption of any alcoholic beverages and/or illegal drugs or narcotics, use of any tobacco products.
- Reckless skiing or tucking.
- Disruptive or foul language.
- Disregard of ski area rules & safety regulations.
- Excessive speed and/or jumping in public areas.
- Skiing out of the ski area boundaries or in a closed area.
- Vandalism, theft.
- Blatant disregard of verbal instructions by authorities of the ski area or SPAC.
Additionally, athletes wearing a SPAC uniform will be required to sign a conduct agreement which allows for the suspension of uniforms rights.